Every feature, in one place

Regular, off-cycle/bonus, and correction runs — run as often as your business needs, with no per-run fee.

Weekly, biweekly, semi-monthly, or monthly — set once for the company, or generate a recurring pay-period schedule to pick dates from a dropdown.

Hourly, salaried, commission, contractor (1099, no withholding), and piece-rate — each calculated the right way automatically.

A company-wide overtime multiplier with a per-employee override for anyone whose rate differs.

A clean, downloadable pay stub generated for every employee on every run.

For all-salaried teams: PayrollZero creates, calculates and posts each scheduled run on its own, then emails every Owner and Manager a summary — or holds the run for review if anything needs a look.

Every run lists what's owed to each agency and when — federal, state withholding, unemployment and more — with a link to the agency's portal and a Mark complete step.

Upload an ADP payroll data import file or time card report and the run's hours fill themselves in — matched to employees by ADP file number, then by name.

Record a raise, promotion or pay-type change with an effective date — a future date queues it up — and keep the full rate history.

The full IRS Publication 15-T Worksheet 1A calculation — filing status, the Step 2 multiple-jobs checkbox, Step 3 dependent credits, and Step 4(a)/(b) income and deduction adjustments, not just a simplified bracket lookup.

Employee and employer shares calculated automatically, including Additional Medicare withholding once an employee crosses the year-to-date threshold.

Federal unemployment tax computed against the annual wage base, employer-paid.

Paid Family & Medical Leave, WA Cares Fund, State Unemployment Insurance (SUI), and Labor & Industries (L&I) workers' comp premiums by risk classification.

Georgia income tax withholding and State Unemployment Insurance (SUI).

Florida has no state income tax — payroll runs calculate the employer-paid Reemployment Tax against the annual wage base, and track the payment due to the Florida Department of Revenue.

California personal income tax withholding (EDD Method B, with DE 4 allowances), State Disability Insurance, and the employer-paid Unemployment Insurance and Employment Training Tax — with the EDD payment tracked on each run. Filing forms (DE 9/DE 9C) are not built yet.

Illinois income tax withholding (the IL-700-T formula with IL-W-4 line 1 and line 2 allowances) and employer Unemployment Insurance, with the Department of Revenue and IDES payments tracked on each run. Filing forms are not built yet.

New York income tax withholding (NYS-50-T-NYS Method II exact calculation with IT-2104 allowances), employee Disability (SDI) and Paid Family Leave contributions, and employer Unemployment Insurance, with the Tax Department and Department of Labor payments tracked on each run. NYC and Yonkers local tax, the MCTMT employer tax, and filing forms are not built yet.

Oregon income tax withholding (DOR formula with OR-W-4 allowances), the Statewide Transit Tax, Paid Leave Oregon (employee and employer shares), the Workers’ Benefit Fund, and employer Unemployment Insurance — with the Department of Revenue and Employment Department payments tracked on each run. Filing forms and local transit taxes (TriMet, Lane) are not built yet.

These states have no wage income tax — payroll runs calculate the employer-paid unemployment tax against each state's annual wage base and track the payment. Alaska also withholds the employee unemployment contribution. Nevada's Modified Business Tax and filing forms are not built yet.

These states have no wage income tax — payroll runs calculate the employer-paid unemployment tax against each state's annual wage base and track the payment. Filing forms aren't built yet.

Arizona income tax withholding at the flat percentage each employee elects on Form A-4, plus employer-paid Unemployment Insurance — with the Department of Revenue and DES payments tracked on each run. Filing forms aren't built yet.

Indiana's flat state income tax rate plus every county's own rate, applied to wages after the WH-4 personal exemption, and employer-paid Unemployment Insurance — with the Department of Revenue and DWD payments tracked on each run. Dependent/adopted-child exemptions and filing forms aren't built yet.

North Dakota income tax withholding (the state's Annual Percentage Method for 2020-and-after Forms W-4, by filing status) plus employer-paid Unemployment Insurance — with the Office of State Tax Commissioner and Job Service ND payments tracked on each run. Filing forms aren't built yet.

North Carolina income tax withholding (the NC-30 Annualized Wages Method, with the standard deduction and NC-4 allowances) plus employer-paid Unemployment Insurance — with the Department of Revenue and DES payments tracked on each run. Filing forms aren't built yet.

Utah income tax withholding (Publication 14's per-pay-period schedules) plus employer-paid Unemployment Insurance — with the Tax Commission and DWS payments tracked on each run. Filing forms aren't built yet.

Michigan's flat income tax rate with MI-W4 personal exemptions, plus employer-paid Unemployment Insurance — with the Treasury and UIA payments tracked on each run. City income taxes (Detroit and others) and filing forms aren't built yet.

Pennsylvania's flat income tax rate, the employee Unemployment Compensation contribution, and employer-paid UC tax — with the Department of Revenue and Department of Labor & Industry payments tracked on each run. Local Earned Income Tax and filing forms aren't built yet.

Colorado income tax withholding (the DR 1098 formula, with the standard deduction), FAMLI paid family and medical leave (employee and employer shares), and employer-paid Unemployment Insurance — with the Department of Revenue, CDLE and FAMLI Division payments tracked on each run. Filing forms aren't built yet.

Kentucky's flat income tax withholding (Form 42A003, with the standard deduction) and employer-paid Unemployment Insurance — with the Department of Revenue and Office of Unemployment Insurance payments tracked on each run. Local occupational license taxes and filing forms aren't built yet.

Idaho's flat 5.3% income tax withholding above the filing-status threshold, and employer-paid Unemployment Insurance — with the State Tax Commission and Department of Labor payments tracked on each run. Filing forms aren't built yet.

Iowa income tax withholding (the four-step formula using each employee's IA W-4 marital status and allowances) and employer-paid Unemployment Insurance — with the Department of Revenue and Workforce Development payments tracked on each run. School district surtax and filing forms aren't built yet.

Louisiana income tax withholding (the R-1306 formula with the L-4 standard deduction) and employer-paid Unemployment Insurance — with the Department of Revenue and Workforce Commission payments tracked on each run. Filing forms aren't built yet.

Mississippi income tax withholding (4% above a $10,000 zero bracket, after the standard deduction and each employee's Form 89-350 exemption) and employer-paid Unemployment Insurance — with the Department of Revenue and MDES payments tracked on each run. Filing forms aren't built yet.

Oklahoma income tax withholding (the OW-2 annual percentage method with OK-W-4 allowances, rounded to whole dollars) and employer-paid Unemployment Insurance — with the Tax Commission and Employment Security Commission payments tracked on each run. Filing forms aren't built yet.

Kansas income tax withholding (the KW-100 percentage formula with K-4 allowances) and employer-paid Unemployment Insurance — with the Department of Revenue and Department of Labor payments tracked on each run. Filing forms aren't built yet.

Missouri income tax withholding (the annual formula using each employee's MO W-4 filing status, rounded to whole dollars) and employer-paid Unemployment Insurance — with the Department of Revenue and DOLIR payments tracked on each run. Kansas City and St. Louis earnings taxes and filing forms aren't built yet.

Virginia income tax withholding (the employer formula with VA-4 exemptions) and employer-paid Unemployment Insurance — with the Department of Taxation and Employment Commission payments tracked on each run. Filing forms aren't built yet.

Wisconsin income tax withholding (the W-166 alternate method with WT-4 exemptions) and employer-paid Unemployment Insurance — with the Department of Revenue and DWD payments tracked on each run. Filing forms aren't built yet.

Alabama income tax withholding (the Department of Revenue booklet formula, using each employee's Form A-4 code and dependents and their federal withholding) and employer-paid Unemployment Insurance — with the Department of Revenue and Department of Workforce payments tracked on each run. Filing forms aren't built yet.

Arkansas income tax withholding (the DFA formula method with AR4EC exemption credits) and employer-paid Unemployment Insurance — with the DFA and Workforce Services payments tracked on each run. Filing forms aren't built yet.

Nebraska income tax withholding (the Circular EN percentage method with W-4N allowances) and employer-paid Unemployment Insurance — with the Department of Revenue and Department of Labor payments tracked on each run. Filing forms aren't built yet.

Montana income tax withholding (the annual formula by MW-4 filing status, rounded to whole dollars) and employer-paid Unemployment Insurance — with the Department of Revenue and Department of Labor & Industry payments tracked on each run. Filing forms aren't built yet.

Ohio income tax withholding (the optional computer formula with IT-4 exemptions) and employer-paid Unemployment Insurance — with the Department of Taxation and ODJFS payments tracked on each run. School district and municipal income taxes and filing forms aren't built yet.

New Mexico income tax withholding (the FYI-104 percentage-method tables by filing status) and employer-paid Unemployment Insurance — with the Taxation and Revenue Department and Workforce Solutions payments tracked on each run. Filing forms aren't built yet.

West Virginia income tax withholding (the IT-100.2A/B tables with IT-104 exemptions and the one-earner option) and employer-paid Unemployment Insurance — with the State Tax Department and WorkForce WV payments tracked on each run. Filing forms aren't built yet.

Vermont income tax withholding (the GB-1210 percentage method with W-4VT allowances), the employer Child Care Contribution, and employer-paid Unemployment Insurance — with the Department of Taxes and Department of Labor payments tracked on each run. Filing forms aren't built yet.

Maine income tax withholding (the percentage method with W-4ME allowances, phased-out standard deduction and high-income surcharge), Paid Family and Medical Leave (employee and employer shares), and employer-paid Unemployment Insurance — with the Revenue Services, Paid Leave and Department of Labor payments tracked on each run. Filing forms aren't built yet.

Connecticut income tax withholding (the DRS TPG-211 calculation rules by each employee's CT-W4 code), the employee Paid Leave contribution, and employer-paid Unemployment Insurance — with the DRS, Paid Leave Authority and Department of Labor payments tracked on each run. Filing forms aren't built yet.

Delaware income tax withholding (the percentage method with DE-W4 allowance credits), Delaware Paid Leave (employee and employer shares by company size), and employer-paid Unemployment Insurance — with the Division of Revenue, Paid Leave and Department of Labor payments tracked on each run. Wilmington's city tax and filing forms aren't built yet.

Hawaii income tax withholding (the 2026 annualized method with HW-4 allowances) and employer-paid Unemployment Insurance — with the Department of Taxation and DLIR payments tracked on each run. Temporary Disability Insurance and filing forms aren't built yet.

Texas has no state income tax — payroll runs calculate the employer-paid unemployment tax against the annual wage base, and track the payment due to the Texas Workforce Commission.

Tax rate tables come with platform defaults, but any company can set its own override — with a rate-freshness check against the official source.

Turn a tax off for the whole company, or for a single employee with an exemption on file — everything stays on by default.

Run payroll for employees across every state your company has active — the tax engine handles each employee's own state correctly.

The official IRS PDF, flattened and filled with your real numbers, plus a worksheet for cross-checking every line.

Same official-form-plus-worksheet treatment as the 941.

An EFW2 wage file ready for SSA Business Services Online e-filing, plus employee W-2 copies and a W-3 summary.

L&I quarterly reports, ESD unemployment insurance, and Paid Family & Medical Leave — ready-to-file worksheets for each.

DOL-4N unemployment wage report, Form G-7 quarterly withholding, and G-1003 annual reconciliation.

Machine-readable wage files for GA G-1003, WA UI, and WA Paid Leave, built directly to each agency's official import format — upload instead of re-typing.

Email and calendar reminders before every deposit and filing deadline — 14, 7, 3, and 1 days out, and once if something becomes overdue.

Every filing return, tax deposit and new-hire report due in the year, on one page — with a worksheet link and a Mark filed button for each.

PayrollZero checks the IRS site for a newer 941/940 revision and flags it if the bundled form may be out of date.

Enter a new hire's full record yourself — address, SSN, W-4 details, pay rate, everything.

Send a new hire a link to fill in their own information online (or print a paper form as backup) — you review and approve before it's finalized.

Onboarding paperwork emailed straight to the new hire alongside their invite.

Employees log in to see their own pay stubs, W-2s, PTO balance and history, and profile — nothing about anyone else.

Employees can request a W-4 or direct-deposit change themselves; you review and approve it before anything changes.

The worksheet every state new-hire report asks for, pre-filled from records already on file.

Send an employee a secure link to enter their own bank details, or enter them yourself from a returned paper form — encrypted at rest either way.

Employees can split their pay across multiple bank accounts by dollar amount or percentage, add and reorder accounts themselves, and see the split reflected on their pay stub — you or a Manager approve any change before it takes effect.

Add your whole team from one spreadsheet — download the template, fill it in, and preview everything before a single record is created.

A company-wide accrual rate (hours earned per hours worked), with a per-employee override for anyone whose policy differs.

A running balance with full history — every accrual, payout, and manual correction, each with a note explaining why.

401(k), HSA, and cafeteria/Section 125 plans, applied before tax calculation.

Child support, tax levies, and other garnishments, withheld in the correct legal priority order ahead of discretionary deductions.

Quarterly and annual payroll summaries, exportable as PDF or CSV.

A per-run accounting summary — by employee, by department, and full tax detail — downloadable as CSV or PDF for your books.

Switching mid-year? Import prior-payroll wages so this year's federal filings still come out correct.

A full audit trail of who changed what and when, across the whole account.

One Owner account with full control, plus a self-service login for every employee.

Add Manager logins that can run payroll and view alerts without full Owner access — as many as you need.

Every login is protected by email-based 2FA.

Sensitive personal and financial information is encrypted at rest, never stored as plain text, and only ever shown briefly after re-confirming your password.

Pay stubs emailed automatically to each employee the moment they're generated — no manual distribution.

Faster turnaround on support tickets.